. On the Data tab, click Existing Connections. In the Show drop-down list, do one of the following:. To display all connections, click All Connections. This is selected by default.
To display only the recently used list of connections, click Connections in this Workbook. This list is created from connections that you have already defined, that you have created by using the Select Data Source dialog box of the Data Connection Wizard, or that you have previously selected as a connection from this dialog box. To display only the connections that are available on your computer, click Connection files on this computer. This list is created from the My Data Sources folder that is usually stored in the My Documents folder on your computer.
You can find data in many different places and bring it into Excel 2011 for Mac workbooks in whole, or as the result of a query in a query table. The tools on the External Data Sources group of the Data tab in the Office 2011 for Mac Ribbon facilitate importing and refreshing data from sources that are external to Excel. External data is defined as data that exists outside of the Excel workbook, in some other place. That other place could be almost anywhere, and Excel supports pulling external data from a wide variety of sources. Examples include data stored on web pages, in text files, or in other programs.
To display only the connections that are available from a connection file that is accessible from the network, click Connection files on the Network.This list is created from an Excel Data Connection Library (DCL) on a Microsoft SharePoint Services site. A DCL is a document library in a SharePoint Services site that contains a collection of Office Data Connection (ODC) files (.odc). Typically, a DCL is set up by a site administrator, who can also configure the SharePoint site to display ODC files from this DCL in the External Connections dialog box. For more information, see SharePoint Services Central Administration Help. Important: The Select how you want to view this data in your workbook section and its options, as shown in the following list, are not available for text, Web Query, and XML data connections. If you are connecting to such data, skip to step 5.
To create a table for simple sorting and filtering, click Table. To create a PivotTable report for summarizing large amounts of data by aggregating and subtotaling the data, click PivotTable Report. To create a PivotTable report and PivotChart report for visually summarizing data, click PivotChart and PivotTable Report. To store the selected connection in the workbook for later use, click Only Create Connection. Use the Only Create Connection option to store the selected connection in the workbook for later use.
For example, if you are connecting to an Online Analytical Processing (OLAP) cube data source and you intend to convert PivotTable cells to worksheet formulas by using the Convert to Formulas command (On the Options tab, in the Tools group, click OLAP tools), you can use this option because you don't need to save the PivotTable report. Under Where do you want to put the data?, do one of the following:. To place the PivotTable or PivotChart report in an existing worksheet, select Existing worksheet, and then type the address of the first cell in the range of cells where you want to locate the PivotTable report. Alternatively, click Collapse Dialog to temporarily hide the dialog box, select the beginning cell on the worksheet, and then press Expand Dialog.
To place the PivotTable report in a new worksheet starting at cell A1, click New worksheet. Optionally, you can change connection properties by clicking Properties, then making your changes in the Connection Properties, External Data Range, or XML Map Properties dialog boxes, and then clicking OK. On the Data tab, in the Get External Data group, click Existing Connections. In the Existing Connections dialog box, in the Show drop-down list, do one of the following:. To display all connections, click All Connections.
This is selected by default. To display only the recently used list of connections, click Connections in this Workbook. This list is created from connections that you have already defined, that you have created by using the Select Data Source dialog box of the Data Connection Wizard, or that you have previously selected as a connection from this dialog box. To display only the connections that are available on your computer, click Connection files on this computer. This list is created from the My Data Sources folder that is usually stored in the My Documents folder.
To display only the connections that are available from a connection file that is accessible from the network, click Connection files on the Network. This list is created from an Excel Services Data Connection Library (DCL) on a Microsoft Office SharePoint Server 2007 site. A DCL is a document library in a Microsoft Office SharePoint Services 2007 site that contains a collection of Office Data Connection (ODC) files (.odc). Typically, a DCL is set up by a site administrator, who can also configure the SharePoint site to display ODC files from this DCL in the External Connections dialog box. For more information, see Office SharePoint Server 2007 Central Administration Help.
Important: The Select how you want to view this data in your workbook section and its options, as shown in the following list, are not available for text, Web Query, and XML data connections. If you are connecting to such data, continue to step 5. To create a table for simple sorting and filtering, click Table. To create a PivotTable report for summarizing large amounts of data by aggregating and subtotaling the data, click PivotTable Report. To create a PivotTable report, and PivotChart report for visually summarizing data, click PivotChart and PivotTable Report. To store the selected connection in the workbook for later use, click Only Create Connection. Use the Only Create Connection option to store the selected connection in the workbook for later use.
For example, if you are connecting to an Online Analytical Processing (OLAP) cube data source and you intend to convert PivotTable cells to worksheet formulas by using the Convert to Formulas command (On the Options tab, in the Tools group, click OLAP tools), you can use this option because you don't need to save the PivotTable report. Under Where do you want to put the data?, do one of the following:. To place the PivotTable or PivotChart report in an existing worksheet, select Existing worksheet, and then type the first cell in the range of cells where you want to locate the PivotTable report.
Alternatively, click Collapse Dialog to temporarily hide the dialog box, select the beginning cell on the worksheet, and then press Expand Dialog. To place the PivotTable report in a new worksheet starting at cell A1, click New worksheet. Optionally, you can change connection properties by clicking Properties, by making your changes in the Connection Properties, External Data Range, or XML Map Properties dialog boxes, and then by clicking OK.